Research Travel Grant

Research Travel Grant is aimed to extend financial assistance to AIOU faculty and researchers to present their academic and research work, and to share their experiences and achievements at national as well as international level.

  1. Eligibility Criteria
  2. Teaching and non-teaching faculty/staff of AIOU, who are permanent or on contract for at least 3 years, having served for two years and holding 18 years of education.
  3. PhD students, who have fully or partially,completed their research work are also eligible for this scheme.
  4. The conference theme should be relevant to job/duties/profession of the applicant.
  5. Conference should be of good quality and should be organized/supported by a professional association/ organization/ society/ institution.
  6. Candidates shall be entitled to avail international travel grant once in two years.
  7. The research paper should be based on results of research undertaken by the applicant within Pakistan.
  8. Applicants who are invited to attend short term training courses (1 to 2 weeks duration) relevant to their job/duties or who have been offered training facility on operation of sophisticated lab equipment in the laboratories of advanced countries shall also be eligible to apply for Travel Grant on the production of valid invitation/approval letter.

b)     Financial Provisions

  1. Airfare (as per AIOU policy)
  2. Registration Fee (up to a maximum of USD 500)
  3. Accommodation (up to $100 per night)
  4. Daily Allowance (as per AIOU policy)
  5. Documents Required
  6. Letter of Acceptance/Invitation or email from the organizer in which the mode of presentation (oral/poster) has been clearly mentioned. It must be attested by Head of the Department or Dean.
  7. Documentary evidence indicating that the acceptance of abstract/paper is based upon peer review done by the technical committee of the event.
  8. Documentary evidence indicating that abstract/paper would be published in book of Abstracts/Proceedings/Journals etc. (if it is not mentioned in the letter or email, please obtain such specific email from the organizer).
  9. Conference Brochure containing aims, objectives and themes, charges of registration and accommodation etc.
  10. Full-text paper to be presented.
  11. Plagiarism of paper/abstract should not exceed 5%. HEC policy shall be followed in this regard.
  12. In case the applicant is a co-author, NOC from the principal author is required.
  13. Quotation from the travel agent indicating the shortest route. Last minutes ticket reservations are not allowed.
  14. Brief CV (2-3 pages) indicating applicant’s research publications and other events attended.
  15. For PhD scholars, evidence that the synopsis has been approved from BASR and certificate from the supervisor that research work to be presented was done as part of his/her PhD studies.
  16. Any other details regarding planned event are to be attached.

d)     Application Process

  1. The application should must be submitted06 weeks prior to the commencement of the event.
  2. Complete application, with all documentary evidences, should reach ORIC office in hard form and at in in soft form.
  3. ORIC office shall do the initial scrutiny and incomplete applications shall not be eligible to be presented to URSC.
  4. The URSC shall meet fortnightly or whenever needed in the ORIC Office to review and evaluate each application as per criteria.Committee shall take the final decision for acceptance or rejection of the applications along with any changes in the budget, if any.
  5. Minutes of the committee will be finally approved by the Vice Chancellor and notified by ORIC accordingly, sending the copy to the treasurer office.
  6. Applicants shall be informed by the ORIC and award letters shall be issued.
  7. Applicant may apply for advance equal to the approved amount to the Treasurer Office or bear the expenditure and proceed for the attendance of the conference.
  8. The reimbursement/adjustment of the advance as per approved amount or as per actual expenditure, whichever is less, should be claimed within two months after the visit; otherwise the grant is withdrawn automatically. The applicant shall provide the original receipts of actual expenditures and travel ticket/boarding pass used for the journey. 
  9. If the visit is not performed due to any reason, the ORICshall be informed within 15 days after the conference/training scheduled dates, failing to which the grant shall be accounted as used grant against the applicant’s name.